U.S.D. #338 Valley Falls
Board of Education Meeting
August 12, 2024

Unofficial Minutes

1. CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in
the Library.

Members Present:
Donny Smith, Aaron Sprang, Jesica Clark, Kimberly Kirkham, Caleb Clark, Jami Heinen
and Jesse Nickelson by phone.

Members Absent: 
None.

Staff Present:
John Hamon, Dayna Lloyd, Susan Grey, Greg Morgan, Cary Brosa, and Cheryl Brosa.

Visitors Present:
None

2. ADOPTION OF AGENDA
Motion by Kimberly Kirkham, second by Jesica Clark to approve the Agenda as
presented.
Yes 7 No 0

3. REVIEW OF BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS.

5. CONSENT
a.   Approved Board of Education Minutes from July 8, 2024, July 15, 2024 and July 29, 2024.
b.   Approved Treasurer’s report and warrants.
c.   Received Keystone’s Board Meeting Minutes.  
d.   Site Council did not have a meeting.
e.   Curriculum Coordinating Council did not have a meeting.
f.    Received Recreation Commission meeting minutes.
g.   Approved the Substitute Teacher Handbook.
h.   Received Principal’s reports from Susan Grey and Greg Morgan.
i.    Received resignation:
      Laurel Wynkoop as CLC Aide
j.    Approved hiring:  (pending KBI background check and drug testing results)
      Deb Spade as High School Cross Country Head Coach

Motion by Jesica Clark, second by Kimberly Kirkham to approve the Consent Agenda as presented.
Yes 7 No 0

6.         INFORMATION ITEMS

1. There weren’t any good news items reported this month.

2. The Board did not receive any written communications.

3. The Board received the Superintendent’s Report from Mr. Hamon including:  Budget planning for 2024-2025 school year, back to school
   information, preliminary enrollment numbers and a facilities update from the BOE tour.

4. Board Committee Reports

   
   i. Keystone - the Board received a Keystone Learning update.

   
   ii. Foundation - meeting scheduled later in the week.
   iii. Curriculum Coordinating Council did not have a meeting.
   iv. Community Development Committee-no meeting held.
   

7.       Discussion Items
      a.   The Board discussed updated BOE Goals.
      b.   The Board discussed the USD 338 Health Policy.

     
EXECUTIVE SESSION
      Motion by Kimberly Kirkham second by Jesica Clark to go into executive session beginning at 7:06 P.M. to discuss matters of non-elected
personnel that relates to performance and contracts for  future potential contracts pursuant to the exception relating to personnel under
KOMA, K.S.A. 75-4319 et seq and to include Mr. Hamon.  The board will reconvene in this room at 7:17 P.M.  
       Yes 7 No 0

      The Board extended the Executive Session until 7:22 P.M.
       The Board extended the Executive Session until 7:27 P.M.
       The Board extended the Executive Session until 7:32 P.M.
        The Board meeting returned to open session at 7:35 P.M.

8.       Action  Items 

1. Motion by Kimberly Kirkham second by Jesica Clark to approve Administrator salaries with a $3,000 raise for each Administrator.

   
   Yes  7 No 0

2. Motion by Kimberly Kirkham second by Jesica Clark to approve the FCCLA Take AIM overnight trip to Manhattan, Kansas.
   Yes   7 No 0
   

3. Motion by Caleb Clark second by Aaron Sprang to approve the USD 338 State Assessment Review for Needs Assessment, PK-8 Needs Assessment and VFHS Needs Assessment as presented.
   Yes   7 No 0
   

4. Motion by Aaron Sprang second by Kimberly Kirkham to approve the Retention Incentive Plan with additional amount not to exceed $60,000.
   Yes   7 No 0
   

5.  Motion by Kimberly Kirkham second by Jesica Clark to approve the USD 338 Health Policy.

   
   Yes 7 No 0

ADJOURNMENT 

The meeting was adjourned by the President at 7:43 P.M.