U.S.D. #338 Valley Falls
Board of Education Meeting
February 12, 2024
Unofficial Minutes

1. CALL THE MEETING TO ORDER

The meeting was called to order by Vice President, Kimberly Kirkham, at 6:30 P.M. in the Music Room.

Members Present:
Kimberly Kirkham, Aaron Sprang, Jesica Clark, Caleb Clark Jesse Nickelson, and Jami Heinen

Members Absent:
Donny Smith

Staff Present:
John Hamon, Dayna Lloyd, Suan Grey, Greg Morgan, Seth Cooper and Mattie Ritz.

Visitors Present:
Olivia Sprang, Victoria Freeborn and Peyton Lockhart

2. ADOPTION OF AGENDA
Motion by Jesica Clark, second by Aaron Sprang to approve the Agenda as presented.
Yes 6 No 0

3. REVIEW OF BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS.
Olivia Sprang Peyton Lockhart and Victoria Freeborn presented information regarding their FCCLA Mystery Night to the Board

5. CONSENT
a. Approved Board of Education Minutes from January 8, 2024.
b. Approved Treasurer’s Report and Approval of Warrants.
c. Received Keystone’s Board Meeting Minutes.
d. Received Site Council meeting for January 31, 2024 meeting.
e. Curriculum Coordinating Council meeting was not held.
f. Received Recreation Commission Minutes for January 21, 2024.
g. Received Resignation of Whitney Bryant - Head HS Volleyball Coach.
h. Arrived hiring Deb Spade as Head HSTrack and Field Coach.
i. Received Principal Reports from Susan Grey and Greg Morgan.
Motion by Caleb Clark, second by Jesica Clark to approve the Consent Agenda as presented.
Yes 6 No 0

6. Information Items
Good News from the Buildings - Mattie Ritz and Peyton Lockhart shared an update with the Board about HS Journalism and WBL (Work Based Learning) success.

The Board did not receive any written communications.

The Board received the Superintendent’s Report from Mr. Hamon including: Classroom Walkthrough Tool, Capital Outlay for parking lots and bond money. Information regarding the KSDE accountability report was shared as well as the KESA visit. Mr. Hamon shared that a Health/Wellness Night and Ribbon Cutting Open House for Track and Multi Purpose Room is scheduled for on April 24, 2024 at 6:00 p.m. A tentative date for BOE retreat on Monday, June 17, 2024. The Information was shared about Recreation Commission purchases for school. Mr. Hamon shared that Mrs. Ellerman and students would be presenting their recipes to the Kansas State Board of Education on February 13 and also information about Mrs. Spade being recognized at the state level by the VFW.

Board Committee Reports

Keystone - the Board received a Keystone Learning update.

Community Development Committee- no meeting.

Foundation - no meeting held, donor plaques have been installed.

Curriculum Coordinating Council -did not have a meeting.

7. Discussion Items
Dayna Lloyd shared information with the Board regarding a potential new accounting system.

8. Action Items

Motion by Aaron Sprang second by Jesica Clark to approve the Valley Falls Athletic Association Field Agreement in the amount not to exceed $4,500 as presented.
Yes 6 No 0

Motion by Jesica Clark second by Caleb Clark to approve the 3rd grade Omaha Zoo Trip.
Yes 6 No 0

Motion by Aaron Sprang second by Caleb Clark to approve the 2024-2025 School Calendar as presented.
Yes 6 No 0

Motion by Caleb Clark second by Jesse Nickelson to approve the bid from Kings Construction in the amount not to exceed $42,343 for the East Parking Lot.
Yes 6 No 0

Motion to by Jesica Clark, second by Caleb Clark go into executive session beginning at 7:36 P.M. to discuss non-elected personnel matters that relates to contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq to include Mr. Hamon. The Board will reconvene in this room at 7:46 P.M. The Board extended the executive session until 7:51 P.M. The Board extended the executive session until 7:56 P.M. The Board extended the executive session until 7:59 P.M.
Yes 6 No 0

The Board returned to open session at 7:59 P.M.

Motion by Jesica Clark second by Aaron Sprang to extend contracts for Susan Grey and Greg Morgan through the 2025-26 school year.
Yes 6 No 0

ADJOURNMENT
The meeting was adjourned by the Vice-President at 8:01 P.M.