JANUARY BOARD OF EDUCATION MINUTES

U.S.D. # 338 Valley Falls
Board of Education Meeting
January 13, 2025
6:30 P.M.
Unofficial Minutes

CALL THE MEETING TO ORDER


1. CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

Members Present:
Donny Smith, Aaron Sprang, Jesica Clark, Caleb Clark, Jesse Nickelson, Kimberly Kirkham and Jami Heinen.

Members Absent: 
None.

Staff Present:
John Hamon, Dayna Lloyd, Suan Grey, Greg Morgan, and Tom Brown.

Visitors Present:
Sean Gordon.

2. ELECTION OF OFFICERS AND APPOINTMENTS

Motion by Kimberly Kirkham, second by Aaron Sprang to nominate Donny Smith as Board President. 
Motion by Jesica Clark, second by Aaron Sprang to nominate Jami Heinen.  

Nominations were closed for Board President.

Donny Smith as Board President
Yes 2 No 5
Jami Heinen as Board President
Yes 4 No 3
The Board elected Jami Heinen as Board President.

Motion by Kimberly Kirkham to nominate Caleb Clark as Vice-President, second by Jesica Clark.  
Motion by Donny Smith, second by Jami Heinen to nominate Jesica Clark for Vice-President. 
Nominations were closed for Vice-President

Caleb Clark as Vice-President 
Yes 3 No 4
Jesica Clark as Vice-President
Yes 4 No 3
The Board elected Jesica Clark as the Vice-President.

Motion by Donny Smith, second by Aarong Sprang to nominate the President and Vice-President as the BOE Negotiations Committee Chairpersons. 
Nominations were closed for BOE Negotiations Committee Chairperson.
Yes 7 No 0
The Board appointed Jami Heinen and Jesica Clark as BOE Negotiations Committee Chairpersons.

Motion by Jesica Clark, second by Caleb Clark to nominate Kimberly Kirkham as the Curriculum Coordinating Council Member. 
Nominations were closed for  Curriculum Coordinating Council Member.
Yes 7 No 0
The Board appointed Kimberly Kirkham as the Curriculum Coordinating Council Member.

Motion by Aaron Sprang, second by Kimberly Kirkham to nominate the Board President and Vice President as the KASB Governmental Relations Network Representatives.
Nominations were closed for KASB Governmental Relations Network Representatives.
Yes 7 No 0
The Board appointed Jami Heinen and Jesica Clark as the KASB Governmental Relations representatives.

Motion by Jesica Clark, second by Kimberly Kirkham to appoint Aaron Sprang and Caleb Clark as USD #338 Foundation Board Members. 
Nominations were closed for USD #338 Foundation Board Members 
Yes 7 No 0
The Board appointed Aaron Sprang and Caleb Clark as USD #338 Foundation Board Members.

Motion by Aaron Sprang, second by Jesica Clark to appoint Donny Smith as the  Keystone Board Representative and all other Board Members as Alternates.   Donny Smith declined.
Motion by Aaron Sprang, second by Jesica Clark to appoint Jesse Nickelson as the Keystone Board Representative and all other Board Members as Alternates. 
Nominations were closed for the Keystone Board Representative.
Yes 7 No 0
The Board appointed Jesse Nickelson as the Keystone Board Representative and all other Board Members as Alternates.

  1. ADOPTION OF AGENDA

    Motion by Caleb Clark, second by Donny Smith to approve the Agenda as presented. 
    Yes 7 No 0

  2. REVIEW OF BOARD NORMS

  3. COMMENTS FROM PATRONS AND GUESTS.
    There were no comments from patrons or guests.

  4. CONSENT 

    1. Approved Board of Education Minutes from December 9, 2024.

    2. Approved Treasurer’s Report and Approval of Warrants.

    3. Received Keystone’s Board Meeting Minutes.  

    4. Received Site Council meeting minutes for January 8, 2025.

    5. A Curriculum Coordinating Council meeting was not held.

    6. Received Recreation Commission Minutes for December 12, 2024.

    7. Received Resignation of Kayla Thayer for MSGBB Head Coach.

    8. There were no applications to approve.

    9. Received Principal Reports from Susan Grey and Greg Morgan.

     Motion by Aaron Sprang, second by Caleb Clark to approve the Consent Agenda as presented.

     Yes   7 No 0

Old Business
There was no old business

New Business

  1. INFORMATION ITEMS

    1. Sean Gordon from Gordon CPA went over the 23-24 Audit with the Board.

    2. The Board did not receive any Good News presentations.

    3. The Board and Mr. Morgan received a thank you letter from Jerry Moran.

    4. The Board received the Superintendent's Report from Mr. Hamon including:  thanking the Board for their service during BOE Recognition Month, Calendar Committee update, Snow Days and information about several grants.

    5. Board Committee Reports

      1. The Board received a Keystone Learning update.

      2. The Board received a Foundation update.

      3. Curriculum Coordinating Council did not meet.

  1. Discussion Items

Executive Session
Motion by Jesica Clark, second by Aaron Sprang to go into executive session beginning at 7:04 P.M. to discuss personnel matters of non-elected personnel that relate to potential contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The Board invited Mr Hamon into Executive Session at 7:11 P.M.  The board reconvened at 7:15 P.M.  
Yes   7 No 0

  1. ACTION ITEMS

    1. Motion by Jesica Clark second by Kimberly Kirkham to approve the KASB policies as presented.
      Yes 7 No 0

    2. Motion by Kimberly Kirkham, second by Jesica Clark to extend the Superintendent’s contract for one year for the 2027-28 school year.
       Yes 7 No 0

    3. Motion by Caleb Clark, second by Donny Smith approve the Audit from Gordon CPA as presented.
      Yes 7 No 0

    ADJOURNMENT


    The meeting was adjourned by the President at 7:17 P.M.



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