U.S.D. #338 Valley Falls
Board of Education Meeting
March 10, 2025

Unofficial Minutes

1. CALL THE MEETING TO ORDER
The meeting was called to order by President, Jami Heinen, at 6:30 P.M. in the Library.

Members Present:
Jami Heinen, Donny Smith, Kimberly Kirkham, Aaron Sprang and Jesica Clark.  Jesse Nickelson arrived at 6:43 P.M..

Members Absent: 
Caleb Clark

Staff Present:
John Hamon, Dayna Lloyd, Susan Grey, Greg Morgan, Cheryl Brosa, Cary Brosa, and Tom Brown.

Visitors Present:
Carrie Belveal, Chelsea Eaton, Tobi Adcock and Matt Hernandez.

2. ADOPTION OF AGENDA
Motion by Jesica Clark, second by Kimberly Kirkham to approve the Agenda as presented.

Yes 5 No 0

3. REVIEW OF BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS.
Carrie Belveal expressed traffic concerns near the Elementary School.

5. CONSENT
a.   Approved Board of Education Minutes from February 10, 2025.
b.   Approved Treasurer’s report warrants.
c.   Received Keystone’s Board Meeting Minutes.  
d.   Received Site Council Minutes.
e.   A Curriculum Coordinating Council meeting was not held.
f.    Received Recreation Commission meeting minutes.
g.   Received Resignations from Cheryl Brosa, HS Cheer Sponsor; Cindy Morrow, Cook; Kelly Hattemer, Head Cook.
h.   Approved hiring Tracy Oelschlaeger - Ag Teacher/FFA Sponsor, Matt Hernandez - Assistant Softball Coach (pending number of athletes), Shalayne Richmond - HS Cheer Sponsor.  
i.    Received Principal Reports from Susan Grey and Greg Morgan. 

Motion by Kimberly Kirkham, second by Jesica Clark to approve the Consent Agenda as presented.

Yes   5 No 0

6.         INFORMATION ITEMS

1. Good News from the Buildings - Middle School FCCLA students presented their State qualifying project “Dye Tees to Campfire Dreams” to the Board.

2. The Board received a thank you card from the Ellerman family.

3. The Board received the Superintendent’s Report from Mr. Hamon including:  Valley Falls Elementary Student winning the Jefferson County Spelling Bee.  Personnel, 5 year Capital Outlay Play Quarterly Report, and district goals to include:  District Goal 1- enhancement of student learning opportunities, Goal 2 - staffing issues and effective use, attract and retain and Goal 3 - increase parent and community involvement.

4. Board Committee Reports

   1. Keystone - the Board received a Keystone Learning update.

   2. Community Development Committee- no meeting.

   3. Foundation - The Foundation has checks for dual credit and Washburn Tech students.

   4. Curriculum Coordinating Council -did not have a meeting.

7.       Discussion Items

There were no discussion items.

8.       Action  Items 

1. Motion by Kimberly Kirkham second by Jesse Nickelson to approve Healthy Futures dental program for the 2025-2026 school year.
   Yes   6 No 0
   

2. Motion by Donny Smith second by Kimberly Kirkham to approve FCCLA State Overnight Trip to Wichita and include $1,000 for student expenses and $407 for sponsor expenses.
   Yes   6 No 0

   
   

3. Motion by Jesica Clark second by Jesse Nickelson to approve to advertise for summer groundskeeping (mowing).
   Yes   6 No 0

Motion by Jesica Clark, second by Donny Smith go into executive session beginning at 7:06 P.M. to discuss non-elected personnel matters that relates to contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq to include Mr. Hamon, Susan Grey and Greg Morgan.  The Board will reconvene in this room at 7:16 P.M.  The Board extended the executive session until 7:21 P.M.  The Board extended the executive session until 7:24 P.M.  The Board extended the executive session until 7:26 P.M.  

Yes   6 No 0

The Board returned to open session at 7:26 P.M. 

ADJOURNMENT 

The meeting was adjourned by the President at 7:29 P.M.