MARCH BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls
Board of Education Special Meeting
March 26, 2024
Unofficial Minutes

1. CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 5:31 P.M. in the Library.

Members Present:
Donny Smith, Kimberly Kirkham, Jesica Clark, Jami Heinen and Caleb Clark (arrived at 6:04 P.M.).

Members Absent: 
Aaron Sprang and Jesse Nickelson

Staff Present:
John Hamon, Dayna Lloyd, Greg Morgan, Cheryl Brosa, Cary Brosa, Tom Brown and Wyatt Hofstra.

Visitors Present:
Mark Jepson

2. ADOPTION OF AGENDA
Motion by Kimberly Kirkham, second by Jesica Clark to approve the Agenda as presented.
Yes 4 No 0

3. REVIEW OF BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS.

New Items
There were no new items.

Discussion Items
The Board discussed property insurance quotes.

Action  Items 

  1. Motion by Kimberly Kirkham second by Jesica Clark to approve the property insurance quote from EMC for USD 338 for April 1, 2024 through July 1, 2024 with addition of a buyback policy of up to $15,000.


    Yes  5 No 0

  2. Motion by Jesica Clark second by Jami Heinen to approve resignations as presented from Deb Spade - HS Social Studies/PE, Braylan Heineken - MS Cheer Sponsor, Dallas Brown - Head MS Football Coach.
    Yes   5 No 0

  3. Motion by Jesica Clark second by Kimberly Kirkham to approve hiring as presented Adrian McAfee - HS/MS Language Arts/Head HS Volleyball, Brittany Wininger - MS/HS Language Arts, Wyatt Hofstra - HS Science/PE, Braylan Heineken - HS Assistant Dance Team.  Summer Help - Patty Bendure - up to 24 hours per week, Julie Craft - up to 32 hours per week, Tina Roberts - up to 40 hours per week, Ashley GrandPre - up to 32 hours per week, Abbey Brosa - up to 32 hours per week, Hollie Dollen - up to 32 hours per week, Abigail GrandPre - up to 32 hours per week, Josiah Hefty - up to 32 hours per week.
    Yes   5 No 0

    ADJOURNMENT 

The meeting was adjourned by the President at 6:43 P.M.


U.S.D. #338 Valley Falls
Board of Education Meeting
March 4, 2024

Unofficial Minutes

1. CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the Library.

Members Present:
Donny Smith, Kimberly Kirkham, Aaron Sprang, Jesica Clark, Caleb Clark, Jesse Nickelson, and Jami Heinen.

Members Absent: 
None

Staff Present:
John Hamon, Dayna Lloyd, Suan Grey, Greg Morgan, Seth Cooper, Margo Ellerman, Cheryl Brosa, Cary Brosa, Tom Brown and Dianna Welsh.

Visitors Present:
Sean Gordon, Lexie Welsh, Jamie Koch, Renae Koch, Dakota Boyce, Olivia Sprang, Peyton Lockhart, Danielle Reeves, Toni Reeves, Brooklyn Schmelzle, Aubree Garza, Marley Nickelson, Naomi Drinkard, Shelby Kirkham, Carley Sprang, Breckyn Moore,  Kaycin Williams and Haley Hisey.


2. ADOPTION OF AGENDA
Motion by Kimberly Kirkham, second by Jesica Clark to approve the Agenda as amended.
Yes  7 No 0

3. REVIEW OF BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS.

5. CONSENT
a.   Approved Board of Education Minutes from February 12, 2024.
b.   Approved Treasurer’s report warrants and additional payment.
c.   Received Keystone’s Board Meeting Minutes.  
d.   A Site Council meeting was not held.
e.   A Curriculum Coordinating Council meeting was not held.
f.    A Received Recreation Commission meeting was not held.
g.   Received Resignations of Abigail Gaschen - HS Language Arts, Aaron Reed - K-12 Music, Sway Schmelze - MS Assistant Track, Troy Smith -
MS Assistant Track, Laura Reich - MS Social Studies, Jordan Hale - HS Head Girls Basketball.
h.   Approved hiring Michael Spade - HS Assistant Track Coach, Kayla Thayer - MS Assistant Track, Amelia Brown - MS Assistant Track and
Phoebe Stottlemire - K-12 Music.
i.    Received Principal Reports from Susan Grey and Greg Morgan. 

Motion by Caleb Clark, second by Kimberly Kirkham to approve the Consent Agenda as amended to include the Elementary/Middle financials.
Yes  7 No 0

6.         INFORMATION ITEMS

  1. Good News from the Buildings - FCCLA students presented their State-qualified projects to the Board.  Mrs. Ellerman shared samples of
    the recipes that won the statewide lunch challenge.  Mrs. Brosa shared that MS Knowledge Bowl placed first at their February 26
    competition.

  2. The Board received a thank you card from the Marshall family.

  3. The Board received the Superintendent’s Report from Mr. Hamon including:  Teacher retention survey, teacher drive indicator survey.  Mr.
    Hamon also reviewed District Goal 1- enhancement of student learning opportunities, Goal 2 - staffing issues and effective use, attract and
    retain and Goal 3 - increase parent and community involvement.

  4. Board Committee Reports

    1. Keystone - the Board received a Keystone Learning update.

    2. Community Development Committee- no meeting.

    3. Foundation - no meeting held.

    4. Curriculum Coordinating Council -did not have a meeting.

7.       Discussion Items
There were no discussion items.

8.       Action  Items 

  1. Motion by Jesica Clark second by Aaron Sprang to approve the 2022-2023 Audit as presented by Sean Gordon.


    Yes  7 No 0

  1. Motion by Kimberly Kirkham second by Jesica Clark to approve Healthy Futures dental program as shared by Laura Gigstad for the 2024-
    2025 school year.
    Yes  7 No 0

  2. Motion by Aaron Sprang second by Caleb Clark to approve the accounting system as presented not to exceed $12,860.00. 
    Yes  7 No 0

  3. Motion by Kimberly Kirkham second by Jesica Clark to approve transportation for the 2nd grade field trip to Science City in Kansas City,
    Missouri and out-of-state travel.  
    Yes  7 No 0

  4. Motion by Jesica Clark second by Caleb Clark to approve transportation for the 6th grade field trip to Kansas City Zoo in Kansas City,
    Missouri and out-of-state travel.  
    Yes  7 No 0

  5. Motion by Kimberly Kirkham second by Jesica Clark to approve transportation for  the 8th grade field trip to Worlds of Fun in Kansas City, Missouri on May 10, 2024 and out-of-state travel.  
    Yes  7 No 0

  6. Motion by Aaron Sprang second by Kimberly Kirkham to approve FCCLA’s request for a bus and a van for transportation for STAR
    Leadership Conference in Wichita, $1,000 to support student costs and $419.00 for sponsor expenses to be distributed to the FCCLA
    activity fund.
    Yes  7 No 0

  7. No action was taken regarding property insurance.

  1. Motion by Aaron Sprang second by Jesse Nickelson to approve to advertise for summer groundskeeping (mowing).
    Yes  7 No 0

  2. Motion by Aaron Sprang second by Kimberly Kirkham to approve to advertise for summer custodial help.
    Yes  7 No 0

The Board did not go into Executive Session.


The Board participated in an inside the building facilities tour.

ADJOURNMENT 
The meeting was adjourned by the President at 9:03 P.M.


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